Key Objectives of ACS in Coworking Spaces and Flexible Offices

• Complete 24/7 access automation: providing residents and their guests with round-the-clock access without the need for constant reception or administrator presence.

• Contactless access via smartphone (Mobile Access) and Face ID: eliminating plastic cards that are frequently lost, transferred to third parties, or require constant reissuance.

• Flexible zoning and pricing: access differentiation by tariff plans (Hot Desk, Dedicated Desk, Private Office, VIP zones, lounge, laboratories).

• Integration with booking systems (Space Management System): automatic issuance of a virtual key to a meeting room or Skype booth exclusively for the paid booking period.

• Fast and secure guest access: generation of temporary QR codes or links with virtual keys for visitors and event participants.

• Instant unlocking during evacuation (Life Safety): automatic opening of all locks, turnstiles, and emergency doors when the fire alarm is triggered.

Modern Technologies and Innovative ACS Solutions

We integrate advanced global technologies (Suprema, SALTO, Axis, HID Global, Nedap, 2N, Ajax):

1. Smartphone Access (BLE / NFC / Apple Wallet)

• Mobile Keys: the resident uses a smartphone as a pass. The key is activated through an application or stored in Apple Wallet / Google Wallet.

• Flexible cloud management (Cloud-based Access): the administrator can grant or revoke resident access with one click from anywhere in the world.

2. Biometric Terminals and Facial Recognition (Face ID)

• Access in seconds while in motion: biometric camera readers recognize a resident’s face in fractions of a second even with a mask or glasses, eliminating card transfers and falsifications.

3. Wireless Electronic Locks and Smart Cylinders (Wireless Smart Lockers / Escutcheons)

• Locks for private offices and Skype work zones: installed on glass and wooden doors without cable routing, operating via radio channel with a central controller.

• Storage lockers (Smart Storage): opening personal lockers in changing rooms or common areas with the same smartphone or Face ID.

4. Designer Turnstiles and Speed Gates

• Aesthetic turnstiles made of glass and stainless steel with integrated displays for greeting residents, perfectly fitting into the interior of a modern hub.

Advantages of Smart Security Solutions

• Seamless integration with coworking management software (API / Webhooks):

  • Synchronization with popular platforms: Andcard, Nexudus, OfficeRnD, Spacebring (andcards), Cobot, Yardi. When a tariff is paid in the application, access is opened automatically; when canceled, it is instantly blocked.

• Deep integration with other security systems:

  • With video surveillance (CCTV): photo and video recording of each passage for quick resolution of disputed situations.

  • With attendance monitoring: automatic analytics of space occupancy (Occupancy Analytics) and popularity of specific zones.

• High level of cybersecurity: data encryption according to AES-128/256 standards and protection of digital keys from copying.

Project implementation stages

1. Pre-project audit and zoning: examination of the premises plan, identification of zones with different access levels (Hot Desk, offices, meeting rooms, technical zones), and development of technical specifications.

2. Design and architecture selection: development of an engineering project (wired + cloud/wireless ACS), calculation of network loads and power supply.

3. Supply and installation work: installation of electronic locks, turnstiles, readers, mounting of controllers, and cable routing.

4. Software configuration and API integration: connecting ACS to the coworking management platform, configuring booking scenarios and emergency modes.

5. Training and support: instruction of community managers and the coworking IT team, transfer of completed documentation, and 24/7 maintenance support (SLA 24/7).

Would you like to create a modern, automated, and secure coworking space or Shared Space?

Contact Smart Security specialists for professional consultation, an audit of your facility, and project cost estimation.