A wind of change in the key, asset, and document tracking and control system
This article discusses an automated storage system for keys, important objects of various sizes and purposes, including documents, as well as an employee access control system for these items within the premises of public or private institutions.
To solve these challenges, “Smart Security” company presents to your attention products from KEMAS.
About the company
KEMAS (short for KeyManagementSystems) is a market leader in automated safes and control systems for the usage of keys, valuables, documents, medicines, and even weapons. KEMAS began its development by creating solutions in the field of key tracking and dispensing systems in 1991.
KEMAS Safes
The combination of electronic control with secure steel compartments of various sizes allows answering the following questions:
- what to store?
Items of various sizes and purposes: keys, weapons, laptops, medicines, access cards, valuables, important documents, etc.
- When?
The time of receiving or dispensing items is fully controlled, both autonomously and remotely via an integrated electronic system.
- Where to store?
In lockable steel sectional cabinets of various sizes, featuring the highest level of anti-vandal and electronic protection.
- Who can store?
Only authorized individuals who have their own PIN code, identification cards, or biometric data.
All this contributes to a significant simplification of user group management, achieving high reliability, and increasing the efficiency of the enterprise as a whole. This system guarantees property protection with a high degree of reliability. The sizes of the compartments and options for their purpose are determined at the request of the customer.
KEMAS has a wide scope of activity:
- penitentiary institutions, police, armed forces;
- heavy industry;
- chemical and pharmaceutical industries;
- waste disposal, as well as municipal and energy sector enterprises;
- transport, shipping, logistics;
- financial service providers;
- healthcare institutions;
- laboratories and research institutions.
Certification according to DIN EN ISO 9001 standards, as well as many other certificates and approvals, is a guarantee of the highest standards of KEMAS products.
Smart solutions thanks to “intelligent technologies”
KEMAS STORAGE TERMINALS
KEMAS storage terminals provide structured and reliable storage of material assets (keys, laptops, medicines, access cards) without the risk of unauthorized access and use by unauthorized persons. In addition to standard KEMAS deposit lockers, which are very convenient to maintain, key dispensing devices for tracking and control, card modules for tracking and controlling employee and guest passes, as well as specialized modules for storing emergency action plans are also available. All this is united by a unified modular platform that allows combining different storage terminals within a single system.
KEMAS is the only supplier that equips its storage terminals with a central emergency unlocking system, which provides access to the stored objects even in the event of power supply and data transmission network failures. The modern design of the equipment proves: security systems can have an attractive appearance.
SOFTWARE
At the core of all system solutions lies the KEMAS NET platform, which provides essential functions such as administration and database management for personnel, equipment, client structure, etc. This serves as the foundation for various software applications that can be configured based on individual customer needs and preferences, capable of performing special functions for key tracking and dispensing, as well as visitor control and tracking.
Accurate identification:
- IDENTITY
At the heart of the KEMAS access control system lies a unique user recognition system that possesses a wide range of protocols for all common identification systems and technologies. This allows for full integration with access control systems on any media (transponders, RFID), PIN-code systems, or biometrics already implemented in the company.
- OBJECTS
The choice and use of an accurate electronic recognition system depends on the physical parameters of the objects subject to tracking and control, their use in production processes, as well as economic or legal security factors. In most cases, KEMAS uses a technology based on radio frequency identification (RFID). If the physical parameters of the stored objects (e.g., weapons) or economic considerations (e.g., narcotic drugs, valuables, or documents) do not allow using only a radio frequency recognition system, KEMAS offers alternative identification systems using optical, gravimetric, and sensor technologies (at present, KEMAS is the only manufacturer using all of the listed systems).
Ensuring security with KEMAS systems
The main priority of business solutions offered by KEMAS in the SECURITY sector is to ensure the protection of material assets from loss, unauthorized access, and misuse in the process of their daily use. KEMAS also offers solutions for secure tracking and control of the following items:
- Keys: each company or public institution must have a structure of access levels depending on the group of persons. This requires a flexible key tracking and dispensing system.
- Weapons: to ensure safety and prevent misuse, it is necessary to ensure proper storage of service weapons in correctional facilities and detention centers, armed forces institutions, as well as during the security of industrial sites, adhering to special security measures.
- Medicines: in medical institutions, special care should be taken when dispensing special medications or narcotics. Their loss or dispensing for purposes other than intended can not only cause great harm to health but also lead to negative economic and legal consequences.
LOGISTICS
When working with resources, one should take into account not only security considerations but also always consider economic aspects. This requires meticulous organization of processes — the basis of a field such as logistics. KEMAS systems contribute to ensuring the reliability and standardization of production processes, their automation, and also allow obtaining data on the status and availability of resources.
DEPOSIT CENTER
In the case of involving external parts suppliers or for dealing with internal commodity flows, a large volume of tasks within a single corporation, production facility, or service center needs to be addressed. KEMAS offers a system of so-called delivery terminals that function as hand-over stations for items. This allows both parties of the process to achieve greater flexibility in interaction, as well as save money and time. The main task is to exchange necessary information, items, or documentation without human involvement, i.e., automatically — as simple as using a mailbox on the street.
EQUIPMENT TRACKING AND CONTROL SYSTEMS
KEMAS systems make it possible to organize the allocation and hand-over of specialized tools, measuring instruments, spare parts for equipment, consumables, and other items. This ensures reliable storage of all objects. The level of loss and misuse is reduced, and costs are decreased accordingly.
CORRESPONDENCE AND DOCUMENTATION CENTER
As an enterprise or institution grows, the internal mail logistics and document workflow service requires a clearer organization of the process. Among other things, the most effective planning of working hours and staff allocation is needed. Such optimization is possible when using the KEMAS document workflow center. The main task is to automate the process of transferring correspondence between employees with strict control over time frames and responsibility for access to important documents. At the same time, the work schedule of employees may not overlap, even if they work in different buildings or branches of the enterprise or plant.
Ensuring mobility thanks to the use of KEMAS systems
CORPORATE FLEET
The focus of the MOBILITY direction is comprehensive solutions for corporate vehicle fleets. This also includes solutions in the area of tracking and monitoring the availability of passenger vehicles, commercial vans, utility cars, as well as in the field of optimal allocation and automated hand-over of vehicles with data logging and driving license monitoring. At the same time, the KEMAS offering is complemented by fleet management software that contains a database for managing and executing daily production processes.
Your advantages when choosing KEMAS:
- cost reduction through optimization of vehicle utilization;
- reduction in the level of vehicle misuse and theft;
- logging of all actions, generating source data to reduce negative impacts;
- keeping an electronic logbook of trip sheets;
- around-the-clock vehicle key hand-over without the involvement of dedicated staff.
All this allows not only to simplify the vehicle usage tracking system but also to increase employee accountability, as well as reduce the costs of maintaining personnel responsible for the fleet.
